Saturday, 26 December 2015

Accounts Receivable : Line Level Payment

Dynamics AX 2012 R3 have one functionality called 'Marking lines for payment' ; functionality is only available in Accounts Receivable module of Dynamics AX 2012 R3. Functionality allows specific lines of the invoice can be settled and marked for payment.

To enable this functionality navigate to Accounts receivable > Setup > Accounts receivable parameters, select the settlement tab and enable check box for Mark Lines for Payment.

To test the functionality create one Free Text Invoice with two or more lines, and post it. In a settlement process users will be able to an additional options to mark invoice lines. Where users can mark specific lines for payment.

Following screen will allow user to mark lines for payment.

Once payment for the line is posted, next time user will only able to see open lines (unsettled lines). Hope this functionality will help out customers and consultants who have scenarios where they need to settle invoices based on lines

This functionality is only available for invoices processed through Free Text Invoice only. 

Thursday, 24 December 2015

Vendor Invoice Payment Release Date

Hi Guys,

A brilliant functionality in Dynamics AX 2012 allows accounts payable users to decide when to process payments. During the invoice recording process users who records the invoice can put the date on which payment can be released.

A future release date defined can be changed by the user allowing accounts payable accountants to process vendor payments on relevant dates.

To see the functionality we will take an example of Accounts Payable Invoice Journal. To create an invoice journal navigate to Accounts Payable > Invoices > Invoice Journal.

Enter one invoice for the vendor and navigate to invoice tab. 

In invoice tab user can enter the release date or simply remove the approved button to process invoice later. System will only allow to process payment for the invoice on invoice release date or later.

Users can update the invoice payment release data from Accounts Payable > Common > Vendors >  All Vendors >  Invoice tab > Settle Open Transactions

Select the invoice and enter / update invoice payment release date in General tab.

On creating a payment you will see invoice will be grayed until the invoice payment release date. 

This process can help accountants to process only approved payments. Same functionality is available through Purchase Order Invoicing or service based invoices created directly via Pending Vendor Invoices.

Saturday, 14 November 2015

Price Details In Microsoft Dynamics AX

Hi Guys,

I have resumed my blog from today :) - and will try to introduce as much functionalities as I can. Going through Dynamics AX, I came across with a price details functionality both available in Sales and Procurement side.

To enable the functionality,

For Purchase Orders: Navigate to Procurement & Sourcing > Setup > Procurement & Sourcing Parameters > Prices > Enables Price Details

For Sales Orders: Navigate to Accounts Receivable > Account Receivable Parameters > Prices > Enable Price Details

Functionalities enables users to review in detail about the prices being fetched by the system, to see the price details on Purchase Orders,  navigate to Purchase Orders Lines > View > Price Details on Purchase Order Main Form.

Similar to Purchase Order functionality is also available on Sales Order. 
Hope this would be helpful for those who are always in hunt to see how prices on Dynamics AX Purchase Orders and Sales Orders are formulated.